Regional Meeting Guidelines

The organisation of each meeting is undertaken by a representative from the host institution, whose duties include:

• Making all the necessary bookings (lecture theatres, teas and coffees and meals if appropriate)
• Invite Keynote Lecturer if appropriate
• Seek nominations for postgraduates and post-docs to speak
• Seeking poster contributions
• Preparing and distributing the programme for printing
• Finalising all the local arrangements, including projection, catering numbers, poster stands, accommodation arrangements for guests
• Seeking further external sponsorship if needed
• Adding the meeting to the RSC events database 

The procedure to apply for support from the Dalton Division will be straightforward:

• Initial proposal for meeting to be sent to Rebecca Sage, RSC including a request for financial support with an estimate of the costs involved.
• Dalton Division will acknowledge and if appropriate agree to support the meeting.
• Final report from the meeting (approx. ½ page A4) together with a photo for “RSC News” and the web will be sent to the Dalton Division Council, along with a summary of the expenditure, at which point the outstanding financial support from the Dalton Division will be paid.
• Convenor to identify the convenor and location for the next meeting as part of the bid for funding. 

Current regions are:

• Scotland  (e.g. Glasgow, Aberdeen, St Andrews, Strathclyde, Edinburgh, Dundee, Heriot-Watt, Durham and Newcastle)
• South and West  (e.g. Bath, Bristol, Cardiff, Southampton, Oxford)
• Midlands  (e.g. Nottingham, Leicester, Loughborough,Birmingham, Warwick)
• North (e.g. York, Manchester, Leeds, Sheffield, Huddersfield, Hull, Liverpool)
• USIC (meeting in Scotland organised by students) 

New regions for 2008:

• South East (including ASPIC meeting) 

Potential regions are: 

• Ireland  (e.g. Cork, Galway, Dublin)
• East Anglia (e.g. Cambridge, East Anglia) 

Finances (as at May 2009):

• Dalton Division Council will typically allocate up to a maximum of £750 for each Regional meeting.