Committee Expenses

Claiming Expenses for Group Committee Meetings 

Payment of travel expenses to attend a Group Committee meeting is up to the discretion of each individual Group. Such claims should be forwarded to the Treasurer where appropriate with receipts.

Claiming Expenses For RSC Committee/Board Meetings

Where Group members are invited to attend RSC Committee or Board meetings e.g.  the Annual meeting of Interest Groups, travel expenses etc should be claimed from the appropriate RSC staff member using the form entitled Members Expense Claim together with receipts. 

• Accommodation costs will be reimbursed where approval is given and must be supported by the hotel bill
  • Members are requested to minimise their expenses in any way they can. In particular, members are requested to take advantage of standard class travel and “reduced fare” air and rail tickets if no inconvenience is caused.
  • Where all or part travel is made by private car, the mileage allowance is 40p as laid down by the Inland Revenue and applies to all cars (for all engine sizes). The private car allowance is intended only where public transport is not convenient or when two or more members are travelling together.
  • Receipted bills for hotel accommodation must be attached to claims so that VAT can be recovered. Similarly receipts are required for other expenditure, wherever possible.