Role of Secretary in Member networks committees
- Must be a member of the RSC
- To be the main contact between the group and RSC staff
- To communicate to relevant committee members information received from RSC staff and other member networks
- To keep copies of all committee minutes, AGM minutes etc as a record and pass these on to the incoming Secretary ( the records can be electronic) and to send copies to the Networks Team when circulated to the committee.
- To ensure that committee membership information and activities are communicated to RSC staff
- To ensure that the other RSC Networks are informed of a proposed scientific meeting or activity in order to assist with collaboration and promotion where appropriate
- Usually the main scribe for committee minutes for the group, although duties may be allocated to other members of the committee
- To send out all invitations and agenda for committee meetings and Annual General Meetings (where held)
- To ensure an appropriate Risk Assessment for all meetings is carried out – failure to complete a suitable risk assessment can render the RSC liability insurance void; risk assessment forms and instructions for their completion are available online.
- To prepare an annual report on activities of the group during the past year, which is then sent to the RSC and placed on the appropriate web page
- Usually involved in signing cheques; two signatures are required, that of Chair and either Secretary or Treasurer
- To ensure that the group is compliant with the Data Protection Act and the RSC Data Protection Rules
- To ensure that the group’s web pages are up to date in consultation with RSC staff
A risk assessment form must be filled out for every event organised by the RSC. All forms are available for download along with examples of Red Risk Assessment Forms .
Contact and Further Information
Royal Society of Chemistry, Thomas Graham House, Science Park, Milton Road, Cambridge CB4 0WF
Tel: +44 (0) 1223 432197