Inclusion and Diversity

Our Trustees are aiming to embed diversity and inclusion in all of our activities and networks. The following guidelines have been created to support our networks in achieving this. 

Committee agenda item

It was agreed that all of our Division Councils should have a standing agenda item to ensure that the issues of inclusion and diversity are embedded in all of their discussions. It is recommended that all member networks committees should include the following item in all of their meetings to plan and discuss activities. 3.2. Diversity Participants are reminded to be mindful of inclusion and accessibility throughout this meeting and to endeavour where possible to promote diversity in its widest sense. 


Consider the type of media (online or print) you are using and its suitability. This includes publicity materials, both on the day and pre-/post-meeting. Will anyone be excluded if one format is used instead of the other? 

  • If writing for the web, would it be suitable to add ‘alt text’ and to make the site useable by screen readers?
  • If printing material, use an appropriate print size.
  • Consider the impact of any images used, especially those of people. Could the diversity of the people shown send any unintended messages?
  • Consider broadcasting the event online. If it is impossible for some people to attend, would this be a suitable way for them to be involved? A webinar might enable some to watch content after the event.
  • On the day of your event, consider providing hearing loops, sign language, subtitles, and employing a stenographer. This may not only help those with hearing impairments but also those who have a different first language.  


Consider the timing of the event. Who might you be more likely to exclude if you hold it during the day and who might be excluded in the evening? Factor in the time taken to travel to the event. 


When booking a venue, check the accessibility for those who might have problems with mobility (parking, lifts, distance between rooms used etc.). Also consider the travel to and from the venue. 

  • Will this make it difficult for any of your audience to attend?
  • Consider the impact of any food and drink you are providing and whether it might deter certain individuals from attending.
  • Consider dietary requirements for religious, ethical and medical reasons, and consider how food is prepared.  


Consider the diversity of the speakers you invite. Choosing a particular speaker may help to break down stereotypes that the audience might have. Consider who will be able to connect best with your audience, and who might surprise your audience. 


Consider audience; are you appealing to the entire demographic of your network? If this is difficult over the course of one event, it might be more feasible over the course of multiple events. 


When working with schools, consider the schools in your area that might be less exposed to outreach and extra-curricular activities. Conversely, other groups may have gone through the same thought processes, which might lead to positive discrimination.

Downloadable Files

Inclusion and Diversity
Guidelines on how to embed inclusion and diversity in all activities.
PDF iconPDF (116k)  

Contact and Further Information

Sheena Elliott
Manager, Member Services
Thomas Graham House, Science Park, Milton Road, Cambridge, CB4 0WF
Tel: +44 (0) 1223 432447