Regional Meeting Guidelines

The organisation of each meeting is undertaken by a representative from the host institution, whose duties include:

  • Selection of a high-quality, diverse programme of speakers for the meeting, being mindful of inclusion and accessibility, and endeavouring where possible to promote a diverse programme
  • Where possible, arrange for post-doc fellows to speak within the programme  
  • Seeking the local contributions (oral and poster) 
  • Making all the necessary bookings (lecture theatres, lunches and refreshments)
  • Registering details of the meeting on the RSC events database
  • Preparing and distributing the programme for printing
  • Finalising all the local arrangements including projection, catering numbers, poster stands, accommodation arrangements for guests 
  • Seeking further external sponsorship
  • Notify the Organic Division office of the meeting convenor and venue for the following year

The procedure to apply for support from the Organic Division:

  • Initial proposal for meeting to be sent to the secretariat of the Organic Division Council including a request for financial support with an estimate of the costs involved.
  • Organic Division will acknowledge and if appropriate agree to support the meeting.
  • Final report from the meeting (approx. 1 page A4) will be sent to the Organic Division Council, along with a summary of the expenditure, at which point the outstanding financial support from the Organic Division will be paid.  

Current regions are:

  • Scotland; (e.g. Glasgow, Aberdeen, St Andrews, Strathclyde, Edinburgh, Dundee, Herriot-Watt)
  • South and West; (e.g. Bath, Bristol, Cardiff, Southampton, Reading, Oxford)
  • Midlands; (e.g. Nottingham, Leicester, Loughborough, Sheffield, Birmingham, Warwick)
  • North East; (e.g. Newcastle, Durham, Leeds, York)
  • South and East (e.g. London, Cambridge, East Anglia, Open University)
  • North West (e.g. Manchester, Liverpool)  
  • Ireland; (e.g. Cork, Galway, Dublin)   

Finances (as at October 2014):

  • Organic Division Council will allocate up to a maximum of £2,500 for each Regional meeting.