Photography and Video
We have a procedure in place in relation to our use of images through use of photographs and video, including process for consent to use (as applicable), retention and deletion. For more information please contact our Data Protection Officer at the address shown above.
RSC operates CCTV surveillance cameras at Thomas Graham House and at Burlington House. Surveillance is monitored through a live feed by RSC staff within our Facilities Management and Hospitality teams. Off-site/remote access to surveillance footage is only granted to designated staff and is provided securely through our IT system, subject to our off-site working practices and policies.
Surveillance cameras are located in public access areas such as meeting rooms, post rooms, corridors, cafes, canteens, libraries, stairs, lifts, reception areas and fire exits. Surveillance cameras on these sites record images only; there is no recording of sound.
Designated RSC staff have 24 hour access to the surveillance feeds and may access them during out of office hours in the case of an emergency, incident or alarm activation at our sites.
Surveillance footage is stored securely for a period of 60 (sixty) days in our UK based servers, after which time the surveillance footage is automatically deleted.
In the event of an incident or accident at either site, the footage may be downloaded by our staff and stored securely on our UK based servers in the interests of preserving evidence for any potential investigation and/or claim(s). Any such downloaded footage may also be shared with the relevant authorities, including the police, where we are required to do so by law. We may retain footage that is downloaded and/or stored for these purposes for a period up to 6 (six) years to take into account the statutory limitation periods for any potential investigation(s) and claim(s). Once any potential investigation(s) or claim(s) has concluded, we will delete the relevant footage.
Access to the surveillance footage is limited to staff and those third party contractors that are required to perform maintenance and servicing of the surveillance camera equipment, including ADT Fire and Security PLC (“ADT”). ADT are our chosen third party contractors for this service at both sites, however, alternative third party contractors in the same industry may be used by us to maintain and service our surveillance camera equipment in the event of an emergency or a change in our requirements. ADT, or any such third party contractor, will not have access to the surveillance footage off-site/remotely.