Risk management procedure
This section describes the methodology for applying risk management to events organised by Local Sections, Interest Groups, Regions and anyone running an event on behalf of, or funded by, the Royal Society of Chemistry.
The methodology recognises that some events are inherently more hazardous than others, and applies a first-stage assessment on the basis of the type of event. The risk management methodology subsequently applied is based on this first-stage assessment. This type of approach is known as Risk banding.
The methodology identifies three broad types of event, with discernibly different levels of risk, and specifies risk management activities accordingly. The bands and processes for each type of event are summarised below.
We do not seek to deter organisers from undertaking a risk assessment that defines the exact level/extent of risk eg a numerical risk analysis matrix and attaching it to their “red” assessment for their own records. However, such an approach does require a certain level of competency in this specific approach and it would be difficult to achieve consistency across all our events.
Assess your event
Use the table below to assess the Risk banding for your event. Each Risk banding details the requirements for risk management, downloadable guidance and form templates.
Outings to public places of interest.
Social outings, such as to restaurants.
Supervised factory or other workplace visits.
Lectures, open days or science days where demonstrations do not involve hazardous substances or agents.
Public or Society meetings (including Annual General Meetings and committee meetings).
Any event involving children under the age of 18 (if unsure please contact firstname.lastname@example.org).
Lectures, open days or science days involving:
- demonstrations where hazardous substances or agents, explosions or defragrations are used.
- Laboratory based exercises undertaken as part of an organised competition (e.g. Schools’ Olympiad, Top of the Bench or Schools’ Analyst Competition).
Any laboratory based training (e.g. for school teachers) if underwritten, sponsored or co-sponsored by the Royal Society of Chemistry.
|Risk management requirements
Follow Green guidance.
No further formal risk assessment procedures need to be applied.
Keep a written record of the 'green' banding decision.
Use Blue event checklist to ensure all risk issues are considered.
Follow Green guidance.
No detailed formal risk assessment procedures need to be applied.
Keep your own copy of form and 'blue' banding decision as record.
Please note, we no longer ask that Red event risk assessments are sent to us. We instead require that you submit a declaration form to us.
A specific risk assessment for the most hazardous elements of the event needs to be produced by the organiser, in collaboration with demonstrators/presenters, venue management and other parties.
The example Red risk assessment form template can be used to determine appropriate controls.
Green guidance and the information in the Blue Event form should also be considered.
If you are transporting chemicals, observe the information within Transporting Chemicals for Lecture Demonstrations and Similar Purposes.
On completion of the Red risk assessment, a declaration form must be completed and sent to email@example.com at least two weeks in advance of the event. This ensures the form is reviewed and any outstanding issues are resolved before the event commences.
We require you to be able to send in a red risk assessment form at any time within the first year after the event. We also require you to keep assessments for a further five years to protect the organisers and the Royal Society of Chemistry in case of future complaints or claims.
Example risk assessments